Privacy Policy

Sacaloffs Solicitors Privacy Notice Contents

 

1          Introduction

2          Key Terms

3          Personal Data from interacting with our website

4          Clients' Personal Data

4.1       Personal Data we collect about you

4.2       How your Personal Data is collected

4.3       How and why we use your Personal Data

4.4       Marketing Communications

4.5       Who we share your Personal Data with

4.6       Where your Personal Data is held

4.7       How long your Personal Data will be kept

5          Other parties in client matters.

6          Suppliers' Personal Data

7          Transferring your Personal Data out of the EEA

8          Your rights

9          Keeping your Personal Data secure

10        Links

11        How to complain

12        Changes to this Privacy Notice

13        How to contact us.

 

 

1     Introduction

Sacaloff Solicitors take your privacy very seriously.  Please read this Privacy Notice carefully as it contains important information on who we are and how and why we collect, store, use and share your Personal Data.

It also explains your rights in relation to your Personal Data and how to contact us or the supervisory authorities if you have a complaint.

The Privacy Notice will apply whether you access our website at using a computer, mobile phone, tablet, TV, or other device.

Our use of your Personal Data is subject to your instructions, the EU General Data Protection Regulation (GDPR), other relevant UK and EU legislation and our professional duty of confidentiality.

Further details on the GDPR can be found on the Information Commissioner's website:  https://ico.org.uk

 

2     Key terms in this Privacy Notice

We, us, our, Sacaloffs Solicitors, Sacaloffs

 

Roberta Sacaloff trading as "Sacaloffs Solicitors"

Personal Data

Any information relating to an identified or identifiable individual

 

Special Category Personal Data

Personal Data relating to racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs, trade union membership, health, sexual life, sexual orientation and criminal convictions and offences 

 

 

3.    Personal Data from interacting with our website

We collect Personal Data from visitors to this website:

1.    through the use of online form, hyperlinks and the contact us page 

2.    when you email us with an enquiry

The Personal Data we collect are name, address, email, telephone number, associated company (if relevant) and any other Personal Data you include.

 

4     Clients' Personal Data

4.1     Personal Data we collect about you

The Personal Data we collect or may collect in the course of advising or acting for you is below:

Personal Data we collect

Personal Data we may collect depending on why you have instructed us

Your name, address and telephone number

 

Information to enable us to check and verify your identity, e.g. your date of birth or passport details

 

Electronic contact details, e.g. your email address and mobile phone number

 

Information relating to the matter in which you are seeking our advice or representation

 

Your financial details so far as relevant to your instructions

If you are a business:

 

Information provided by you about your business and other individuals (which could include some or all of the individual data below) in connection with any advice we provide to your business.

 

If you are an individual:

 

Your employment status and details including salary and benefits etc

 

Your tax and national insurance and details

 

Your bank and or or building society details

 

Details of your pension arrangements 

 

Your employment records including, where relevant, records relating to sickness and attendance, performance, disciplinary, conduct and grievances (including relevant special category Personal Data), e.g. if you instruct us on matter related to your employment or in which your employment records are relevant

 

Your nationality and immigration status and information from related documents, such as your passport or other identification, and immigration information,

 

Details of your professional online presence, e.g. LinkedIn profile

 

Your racial or ethnic origin, gender and sexual orientation, religious or similar beliefs, e.g. if you instruct us on discrimination claim

 

Medical records e.g. if you have instructed us on a disability discrimination

 

your trade union membership 

 

We need you to provide this Personal Data to enable us to provide our service to you.  If you do not provide the Personal Data we ask for, it may delay or prevent us from providing services to you.

4.2 How your Personal Data is collected

We collect most of this information from you.  However, we may also collect information:

  • from publicly accessible sources, e.g. Companies House;

  • directly from a third party

  • from a third party with your consent, e.g.: consultants and other professionals we may engage in relation to your matter or your employer and or or trade union, professional body or pension administrators

  • via our information technology systems, e.g. our case management, document management and time recording systems

 

4.3 How and why we use your Personal Data

We can only use your Personal Data if we have a proper reason for doing so:  

  • for the performance of our contract with you or to take steps at your request before entering into a contract

  • to comply with our legal and regulatory obligations

  • for our legitimate interests or those of a third party or

  • you have given consent.

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.

The table below explains what we use (process) your Personal Data for and our reasons for doing so:

 

What we use your Personal Data for

Our reasons

 

 

Providing you with legal advice and services

For the performance of our contract with you or to take steps at your request before entering into a contract

 

Conducting checks to identify our clients and verify their identity

 

Other processing necessary to comply with our professional, legal and regulatory obligations e.g. rules issued by our professional regulator

 

To comply with our legal and regulatory obligations

Gathering and providing information required by or relating to audits, enquiries or investigations by regulatory bodies

 

In some circumstances we are under a legal duty to disclose information to the National Crime Agency (NCA) or other enforcement agencies.  If we make a disclosure we will usually not be able to tell you about it or the reasons for the disclosure.

 

To comply with our legal and regulatory obligations

Operational reasons, such as improving our efficiency, training and quality control

For our legitimate interests or those of a third party

 

Ensuring the confidentiality of commercially sensitive information

For our legitimate interests or those of a third party

 

To comply with our legal and regulatory obligations

Statistical analysis to help us manage our practice, e.g. financial performance, client base, work type or other efficiency measures

 

For our legitimate interests or those of a third party

 

Keeping our central records up to date including updating and enhancing client records and managing our business

For the performance of our contract with you or to take steps at your request before entering into a contract

 

To comply with our legal and regulatory obligations

 

For our legitimate interests or those of a third party

Dealing with regulatory obligations

To comply with our legal and regulatory obligations

External audits and quality checks, e.g. SRA and the audit of our accounts

For our legitimate interests or a those of a third party

 

To comply with our legal and regulatory obligations

Marketing

For our legitimate interests -    see below

 

Please note that the table above does not apply to Special Category Personal Data, which we will only process with your explicit consent.

 

4.4 Marketing communications

We may on occasion use your Personal Data to send you updates (by email, text message, telephone or post) about legal developments that might be of interest to you and or or information about our services.

We have a legitimate interest in processing your Personal Data for marketing purposes (see above).  This means we do not usually need your consent to send you marketing communications.  However, where consent is needed, we will ask for this consent separately and clearly.

We do not sell or share your Personal Data with other organisations for marketing purposes.

You have the right to opt out of receiving marketing materials at any time by contacting us by telephone or email to unsubscribe or update your marketing preferences to info@sacaloffs.co.uk

We may ask you to confirm or update your marketing preferences if you instruct us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.

 

4.5 Who we share your Personal Data with

We share Personal Data with:

  • professional advisers who we instruct on your behalf or refer you to e.g. barristers, accountants, tax advisers, expert witnesses or other experts

  • other third parties where necessary to carry out your instructions, e.g. Companies House

  • the courts and tribunals

  • our insurers and or or brokers

  • external auditors, e.g. SRA and the audit of our accounts

  • our bank

  • external service suppliers, representatives and agents that we use to make our practice more efficient, e.g. typing or copying services or document collation or analysis

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

 

4.6 Where your Personal Data is held o:p>

We will store your Personal Data on our Case Management System although Personal Data may also be stored in Outlook and on paper files.

Information may be held at our office and those of our third-party agencies, service providers, representatives and agents as mentioned at 4.5 above.

 

4.7 How long your Personal Data will be kept

WWe will keep your Personal Data after we have finished advising or acting for you for one of these reasons:

  • to respond to any questions, complaints or claims made by you or on your behalf

  • to show that we treated you fairly

  • to keep records required by law

We will not retain your data for longer than necessary for the purposes set out in this Notice.  Different retention periods apply for different types of data and we will retain data for our legitimate interests or those of a third party or to comply with our legal and regulatory obligations (generally 7 years).  When it is no longer necessary to retain your Personal Data, we will delete, destroy or anonymise it.

 

5    Other parties' Personal Data in client matters.

We will collect the following Personal Data in relation to the other side in Client matters:

  • Name, address and contact details

  • Other Personal Data to allow us to progress our Client's matter.

We will store this Personal Data primarily on our Case Management System although Personal Data may also be stored in our email system, Outlook and on paper files.

We have a legitimate interest in processing this Personal Data as it is required for us to properly perform our contract with our Client. o:p>

In addition, on a particular matter, we may process Personal Data in relation to other third parties involved e.g. lawyers, experts etc.  This is again necessary for us to be able to advise our Clients and be able to properly perform our contract with them.

We will not retain your data for longer than necessary for the purposes set out in this Notice. 

Different retention periods apply for different types of data and when it is no longer necessary to keep your Personal Data, we will delete or anonymise it.

 

66    Suppliers' Personal Data

We will collect: o:p>

1. Name, business name and address and other business information

2. Financial details

Such Personal Data is necessary for the purposes of fulfilling our contract with you.

We will not retain your data for longer than necessary for the purposes set out in this Notice.

Different retention periods apply for different types of data and when it is no longer necessary to keep your Personal Data, we will delete or anonymise it.

 

7    Transferring your Personal Data out of the EEA

We do not transfer Personal Data outside the EEA.

 

8    Your rights

You have the following rights which you can exercise free of charge:

 

Access

to be provided with a copy of your Personal Data

 

Rectification

to require us to correct any mistakes in your Personal Data

 

To be forgotten

to require us to delete your Personal Data but only in certain situations

 

Restriction of processing

to require us to restrict processing of your Personal Data but only in certain circumstances, e.g. if you contest the accuracy of the data

 

Data portability

to receive the Personal Data you provided to us, in a structured, commonly used and machine-readable format and or or to transmit that data to a third party again, but only in certain situations

 

To object

tto object:

  • to your Personal Data being processed for direct marketing (including profiling)

  • in certain other situations to our continued processing of your Personal Data, e.g. processing carried out for the purpose of our legitimate interests

 

Not to be subject to automated individual decision-makingo:p>

not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you

 

FFor further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the Information Commissioner's (ICO)'s office on individuals' rights under the General Data Protection Regulation.

 

If you would like to exercise any of those rights, please:

  • email, call or write to us - (see below); and

  • let us have enough information to identify you (e.g. your full name, address and client or matter reference number, if you are a client);

  • let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and

  • let us know what right you want to exercise and the information to which your request relates.

 

If you wish to enforce any of your rights, please see paragraph 14.  We will respond to your request without any undue delay and by no later than one month from receipt of any such request unless a longer period is legally permitted and only if legally permitted in limited circumstances, we may charge a reasonable fee for dealing with your request and in this case, we will notify you. o:p>

 

9    Keeping your Personal Data secure

We have appropriate security measures to prevent Personal Data from being accidentally lost or used or accessed unlawfully.

We limit access to your Personal Data to those who have a genuine business need to access it.  They will do so only in an authorised manner and are subject to a duty of confidentiality.  However, please note that although we take appropriate steps to protect your personal data, no website, product, device, online application or transmission of data, computer system or wireless connection is completely secure, and we cannot therefore guarantee the security of your personal data.

We also have procedures in place to deal with any suspected data security breach.  We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

10  Links

This website contains links to other websites that are not operated by us or under our control and we cannot be responsible for their privacy practices or their content.  If you use a third-party website then any Personal Data collected by it will be subject to their privacy policy which you should check before providing any personal data.

 

11  How to complain

We hope that we can resolve any query or concern you may raise about our use of your information.

The General Data Protection Regulation also gives you right to complain to a supervisory authority and in the UK, this is the Information Commissioner who may be contacted at:

https://ico.org.uk

https://ico.org.uk/make-a-complaint/

tel: 0303 123 1113.

 

12  Changes to this Privacy Notice

We reserve the right to make any changes to this Notice from time to time without notifying you.

 

13  How to contact us

If you have any questions about the collection, processing or use of your personal data or if you wish to enforce your rights, please contact us by post, email or telephone.

Our contact details are:

RoRoberta Sacaloff,

Sacaloffs Solicitors,
Albert House,
256 - 260 Old Street,
London
EC1V 9DD

tel 020 3457 0932

rcs@sacaloffs.co.uka> <